Every tool you need.
Nothing you don't.
OnlyRent covers the full rental lifecycle for Australian operators, from adding your first vehicle to filing your EOFY numbers.
Fleet Management
A complete profile for every vehicle, so you always know what's on the road, what's available and what needs attention.
- Vehicle profiles with rates, bond, VIN, rego and photos
- Live status: available, on rent, in maintenance
- Full maintenance and booking history per vehicle
- Documents stored privately, with rego expiry alerts
Customer Management
Know exactly who is driving your cars. Every customer has a verified profile you can trust.
- Profiles with contact details, address and rental history
- Licence number, expiry and document uploads
- Blacklist that blocks new bookings automatically
- Emergency contacts on file for every renter
Bookings
One screen manages a rental from first enquiry to final return, with every step tracked.
- Full lifecycle: pending, confirmed, active, completed
- Unique reference number on every booking
- Long-term mode for open-ended weekly rentals
- Swap vehicles mid-rental without losing history
Digital Contracts
Rental agreements generate the moment a booking is confirmed and arrive on the customer's phone, ready to sign.
- PDF generated automatically from booking details
- E-signature with timestamp and IP address recorded
- Compliant with the Electronic Transactions Act
- Use your own terms with custom templates
Stripe Payments
Payments go straight into your own Stripe account. OnlyRent handles the charging, retrying and recording.
- Stripe Connect Express: funds settle directly to you
- Itemised first charge: bond, first week and insurance
- Weekly rent billed automatically every 7 days
- Automatic retries, late fees and failure alerts
Condition Reports
Photo evidence of every vehicle at pickup and return, accepted by the customer so there's nothing to argue about later.
- Timestamped pickup and return photos
- Customers upload photos from their phone via a secure link
- Customer accepts the report digitally
- Built-in dispute flow with notes and evidence
Bond Reconciliation
When a rental ends, OnlyRent works out exactly what's owed either way and processes the result.
- Four outcomes: full refund, partial refund, bond kept, balance owed
- Damage, tolls and unpaid rent offset automatically
- Refunds sent back to the card through Stripe
- Itemised statement emailed to the customer
Damage Charges
Turn a flagged condition report into a professional invoice and get paid without the awkward phone call.
- Numbered PDF invoices generated and emailed
- Charge the customer's saved card in one click
- Deduct from bond, invoice any remaining balance
- Waive with a reason, tracked in the ledger
Maintenance Management
Keep every vehicle roadworthy and every dollar of maintenance spend accounted for.
- Service logs with costs, odometer and invoices
- Supplier directory for mechanics and panel shops
- Reminders by date or kilometres
- Flag future work found during a service
Financial Reporting
Every payment, refund and expense flows into a full ledger, so your numbers are always up to date.
- Profit and loss and cash flow statements
- Return on investment for every vehicle
- EOFY report as a PDF for your accountant
- One-click export to Xero
Customer Portal
Customers check their own rental details, so you stop answering the same questions over text.
- Secure magic link, no password or app to install
- Booking overview with vehicle and next payment
- Full payment history and receipts
- Signed contract and condition reports on demand
Staff Management
Bring your team on board without handing over the keys to everything.
- Admin and staff roles
- Sensitive actions like deletes and waivers are admin-only
- Invite team members with a welcome email
- Deactivate access instantly when someone leaves
Incident Log
Accidents, speeding fines and parking tickets recorded against the right booking and driver.
- Log crashes, fines, tolls and infringements
- Matched to the booking active at the time
- Liability transfer PDF generated for the fine
- Track every incident from open to resolved
AI Bank Reconciliation
Customers paying by bank transfer? Match their payments to bookings in seconds instead of ticking off a statement line by line.
- Upload a photo or screenshot of your bank statement
- Or paste the statement text straight in
- Auto-matching by name, amount, date and reference
- Review the matches, then record them in one click
See every feature on your own fleet
Book a 30-minute walkthrough and we will set up OnlyRent with your vehicles and rates.